Terms and Conditions
Effective Date: [02/10/2026]
Welcome to HRMS Payroll.
These Terms and Conditions ("Terms") govern your access to and use of the HRMS Payroll application, website and related services ("Service") provided by [Your Company Legal Name].
By accessing or using HRMS Payroll, you agree to comply with these Terms.
1. About HRMS Payroll
HRMS Payroll is a Human Resource Management platform that enables organizations to manage employee information, attendance, leave, salary, payroll and other HR-related activities.
The features available to a user may depend on the organization, user role, permissions, subscription and modules enabled by the organization.
2. User Account
Users are responsible for providing accurate information when creating or using an account.
Users must keep their login credentials confidential and must not share passwords, OTPs or other authentication information with unauthorized persons.
Users must immediately notify their organization or HRMS support team if they believe their account has been accessed without authorization.
3. Organization Responsibilities
Organizations are responsible for:
• Providing accurate employee and organization information.
• Configuring appropriate roles and permissions.
• Managing employee access.
• Maintaining accurate HR and payroll information.
• Using the platform in compliance with applicable laws and regulations.
• Ensuring that information uploaded to HRMS is accurate and authorized for use.
4. Employee Responsibilities
Employees must:
• Use the application only for authorized purposes.
• Provide accurate information.
• Protect their login credentials.
• Not attempt to access another user's account or information.
• Not misuse, modify, disrupt or interfere with the Service.
5. Attendance and Location Features
Where enabled, HRMS may provide attendance and location-based features.
The availability and behavior of these features may depend on organization configuration, device permissions, network connectivity and applicable policies.
Users are responsible for granting required device permissions where necessary for the enabled functionality.
6. Leave and Approval Management
HRMS may provide leave application and approval workflows.
Leave balances, approval rules, holidays and other HR policies are configured by the applicable organization.
HRMS does not independently determine an organization's employment, attendance or leave policies.
7. Salary and Payroll
Where enabled, HRMS may provide salary and payroll-related functionality.
Organizations are responsible for entering and maintaining accurate payroll and salary information.
Payroll calculations, deductions, statutory requirements and other employment-related matters remain subject to the organization's configuration and applicable laws.
8. Employee Documents and Content
Users and organizations may upload documents or other information to HRMS.
Users must ensure that they have the necessary rights and authorization to upload and process such information.
Users must not upload unlawful, harmful, fraudulent or unauthorized content.
9. Acceptable Use
Users must not:
• Attempt to gain unauthorized access to the Service.
• Access information belonging to another user without authorization.
• Upload malicious software or harmful content.
• Interfere with the operation or security of the Service.
• Reverse engineer or attempt to bypass security mechanisms.
• Use the Service for unlawful purposes.
• Misuse personal or confidential information available through the Service.
10. Service Availability
We aim to maintain reliable and secure HRMS services. However, the Service may occasionally be unavailable because of maintenance, updates, technical issues, network problems, third-party services or circumstances beyond our reasonable control.
11. Intellectual Property
The HRMS application, software, interface, design, trademarks, logos and related content are owned by or licensed to [Your Company Legal Name], unless otherwise stated.
Users receive a limited right to use the Service according to these Terms and do not receive ownership rights in the software or intellectual property.
12. Account Suspension or Termination
Access may be suspended or terminated where necessary due to security concerns, misuse, violation of these Terms, organizational instructions, non-payment of applicable fees or legal requirements.
13. Privacy
Use of HRMS is also subject to our Privacy Policy, which explains how personal and other information is handled.
14. Changes to These Terms
We may update these Terms from time to time.
Updated Terms will be made available through the HRMS platform or applicable website.
15. Contact Us
For questions regarding these Terms, please contact:
Email: [support@hrms.com]
Company: [Virtual Height IT Services]
Application: HRMS Payroll